At Ecclesia, we believe the vehicles we have are gifts to be used to serve. As a staff, we value taking ownership of these gifts and share in the responsibility of care. To share these resources well, we use a vehicle check out process to ensure the Ecclesia staff have access to the resources they need, when they need them.
Ecclesia Vehicle Safety Policy
Before reserving a vehicle, you must first have read and signed the Ecclesia Vehicle Safety Policy. This policy will include a driving record check and will add you the Ecclesia Insurance policy. Please allow up to 2 business days for safety vehicle safety policy to be updated in the system before submitting your vehicle reservation.
Reservation Process
To reserve a vehicle, send an email to vehicles@ecclesiahouston.org, we ask that you please request vehicles at least 1 business day in advance so we can verify availability. For personal use requests, please discuss with your supervisor prior to requesting the vehicle and notate this in your request.
Once your request is received, it will be added to Planning Center Resources for approval and added to the calendar.
Once your reservation has been approved, details on receiving the keys and check out process will be emailed to you.
After you receive the keys, please verify the level of fuel and condition of the vehicle when you pick it up.
Please email vechicles@ecclesiahouston.org if:
You notice any damage to the vehicle
There is trash or any items left in the vehicle.
The fuel tank is empty.
Once you are finished with the vehicle, please return the keys directly to Asher Castillo. If you are returning the keys after 5 PM, please return them the following morning.
Care and Maintenance
As shared resources, we ask that we all share ownership of the care for our vehicles. The ecclesia facilities team will perform regular maintenance and repairs. We ask Ecclesia staff to refuel the vehicle and remove any items and / or trash from the vehicle after your use.
FAQs
Where do we refuel the vehicle?
Ecclesia does not have a preferred fuel vendor, please chose a reputable, cost effective gas station to refuel the vehicle. Expense Fuel costs to your department Mileage/Parking expense category in Expensify if using an Ecclesia Credit card or the check request form, if using your personal credit card.
What if I get into an accident?
Notify Elizabeth Cook as soon as possible by text or phone call.
The Insurance card is located in the glove box.
Ensure that you and anyone else in the accident are not injured.
Take photos of the vehicle / damage etc.
Obtain a case number from the local police department as applicable.
What if the vehicle is not drivable after the accident?
Have the vehicles towed to the Nissan Dealership.
What if I need the vehicle longer than initially planned?
Send an email to nadiasierra@ecclesiahouston.org or text to +1 832.350.2558 to Nadia so we can verify the vehicle is available or make arrangements for further use. He will confirm and let you know.
What if I need the vehicle for personal use?
Ecclesia is glad to share church vehicles with staff for personal uses such as moving, etc. Personal use of an Ecclesia vehicle needs to be discussed with a supervisor first.
What Vehicles are available to check out?
2006 Ford F350
2017 Black Nissan Passenger Van
2017 White Nissan Cargo Van
2015 Chevy Silverado
